Download Email Microsoft 365 !!install!! [ Pro · 2025 ]

Open the email and click the in the top-right corner. Select Print .

While there isn't a direct "Download as PDF" button, you can use the Microsoft Print to PDF utility: download email microsoft 365

If you only need to save a few specific messages, you don't need to export your entire account. Open the email and click the in the top-right corner

The simplest way is to resize your Outlook window so you can see your desktop. Click and drag an email directly onto your desktop or into a folder. It will save as an .eml (New Outlook) or .msg (Classic Outlook) file. Save As Menu: Open the email you want to download. Go to File > Save As . The simplest way is to resize your Outlook

Complete Guide: How to Download Emails from Microsoft 365 Whether you need to secure a local backup, prepare for an account migration, or simply save a single receipt, knowing how to is a critical skill for any Outlook user.