Download Mail =link= | Exchange Online

: Ensure your Outlook client is set to download "All" mail. By default, Outlook may only cache one year of email locally. Go to File > Account Settings > Account Settings , double-click your account, and move the slider to All . Export Process : Navigate to File > Open & Export > Import/Export . Select Export to a file and click Next . Choose Outlook Data File (.pst) .

If you only need to download a few specific messages, you can do so directly from your browser:

How can Exchange Online mailboxes be exported to .PST files? exchange online download mail

Select your entire email account (ensure "Include subfolders" is checked) and choose a save location on your local drive. 2. For Single Emails: Outlook Web App (OWA)

: Alternatively, right-click a message in your list and select Save as to download it as an .eml file. 3. For Administrators: Microsoft Purview eDiscovery : Ensure your Outlook client is set to download "All" mail

: Open the message in Outlook on the web, click the More actions (...) menu in the message header, and select Download .

Downloading mail from Exchange Online is essential for creating offline backups, migrating data, or preserving records after an employee leaves. Because Microsoft 365 is a cloud-based service, there is no single "download" button for an entire account; instead, the process varies depending on whether you are an individual user or a tenant administrator. 1. For Individual Users: Outlook Desktop App Export Process : Navigate to File > Open

The most common way to download Exchange Online mail for personal use is via the 's export feature.