How To Download Email From Microsoft Outlook _top_ May 2026

Select the email, click the three dots (More actions) in the message header, and select Download . This typically saves the message as an .eml file, which can be opened by most email clients.

Downloading emails from Microsoft Outlook is a common necessity for archiving important records, switching email clients, or creating offline backups. Depending on your version of Outlook (Classic Desktop, New Outlook, or Web), the methods range from saving a single message as a PDF to exporting an entire mailbox into a data file. 1. Download Single Emails (Desktop & Web) how to download email from microsoft outlook

Open the email, go to File > Save As , and choose your preferred format like .msg (keeps formatting and attachments) or .txt (plain text). Select the email, click the three dots (More

Saving an email as a PDF is ideal for sharing or long-term archiving where formatting must remain identical. Depending on your version of Outlook (Classic Desktop,

If you only need to save one or two specific messages, you can download them directly to your computer in several formats.

In the desktop app, you can simply click an email and drag it directly from Outlook to your desktop or a local folder to save it instantly as a file. 2. Save Emails as PDF