If you only need to save a few specific messages for documentation or legal purposes, you can download them individually without exporting the whole mailbox.
By default, Outlook may only sync the last year of email. Before exporting, go to Account Settings > Account Name and Sync Settings and move the slider to All to ensure your entire history is downloaded. 2. Downloading Individual Emails (PDF, MSG, or EML) microsoft 365 email download
Pick a destination on your hard drive and click Finish . If you only need to save a few
How to Download and Backup Microsoft 365 Emails Downloading your Microsoft 365 emails is the most effective way to secure your data against accidental deletion, account lockouts, or service outages. While Microsoft stores your data in the cloud, maintaining a local copy provides you with true ownership and offline access. While Microsoft stores your data in the cloud,
The most common way to download your entire Microsoft 365 mailbox is by using the in the classic Outlook desktop application to create a PST (Personal Storage Table) file . This file contains your emails, attachments, calendar events, and contacts in a single portable package.