Turn — Off Download Shared Folders Outlook Mac Best

The modern Outlook interface handles shared accounts differently. If a shared mailbox was added automatically via "Automapping," you may need to remove it and re-add it manually to control its sync behavior.

If you are using the classic version of Outlook for Mac, you can manage how mail is cached to save space. and go to the top menu bar. Select Outlook > Settings (or Preferences ). turn off download shared folders outlook mac

Click on and select your primary Microsoft 365 or Exchange account. Click the Advanced... button in the bottom-right corner. Navigate to the Server tab. and go to the top menu bar

While Windows users have a specific "Download shared folders" checkbox, the process on macOS depends on which version of Outlook you are using. For Legacy Outlook (Classic Interface) Click the Advanced

Under , change the setting to Download headers only .

If you are managing multiple shared mailboxes or calendars on a Mac, you may find that Microsoft Outlook automatically downloads every single item to your local storage. This can quickly consume disk space and even cause performance issues like UI flickering or slow syncing.