[hot] Download A Mailbox From Office 365 -

1. Using the Outlook Desktop App (Easiest for Individual Users)

Admins can download any mailbox in the organization without needing the user's password. This is done through the Microsoft Purview portal.

: By default, Outlook may only download the last 12 months of email. Go to File > Account Settings > Account Name and Sync Settings and move the "Download email for" slider to All to ensure everything is downloaded before exporting. Start the Export : Go to File > Open & Export > Import/Export . Select Export to a file and click Next. Choose Outlook Data File (.pst) and click Next. download a mailbox from office 365

Whether you're an individual user moving your data or an IT administrator managing a legal hold, downloading a mailbox from Office 365 is a common task with several distinct methods.

: Ensure the Office 365 account is added to your Outlook desktop client. : By default, Outlook may only download the

Select the email account you want to download. Ensure is checked to capture all mail, contacts, and calendar items.

2. Using Microsoft Purview eDiscovery (Best for Administrators) Select Export to a file and click Next

This method is best if you want to export your own personal mailbox or an account you have full access to.