How To Download Email Archive | From Office 365 [better]

Choose the specific archive folder or the entire email account. Ensure the Include subfolders box is checked to capture all data.

This feature is exclusive to the Outlook desktop application and is not available on the web or mobile versions.

This is the most straightforward method for users who want to download their personal archive or specific folders to a local .pst file. how to download email archive from office 365

Browse for a destination on your computer. Important: Do not save the .pst file directly to a OneDrive folder, as this can cause sync errors.

Method 2: Using Microsoft Purview eDiscovery (Best for Admins) Choose the specific archive folder or the entire

Method 1: Exporting via Outlook Desktop (Best for Individual Users)

Click Finish and optionally set a password for the file. This is the most straightforward method for users

By default, Outlook may only sync the last year of emails. To export everything, go to File > Account Settings > Account Name and Sync Settings and move the slider to All . Start Export Wizard: Click File > Open & Export > Import/Export . Select Export to a file and click Next . Choose Outlook Data File (.pst) and click Next .